How to manage your company profile, branding, password and team members in your Workium for Business workspace — including a full explanation of the Owner / Admin / Member access levels.
Account Settings — Workium for Business
Every Workium for Business workspace has a self-service Account Settings panel that lets you manage your company profile, brand styling, your own password, and who else has access to the workspace. Open it from the sidebar of your business dashboard under "Account → Account settings".
There are four sub-sections:
Workium for Business uses three access levels. Each invitee is assigned an access level when invited, and Admins or Owners can change it later from the Team table.
OWNER — Full control of the workspace.
Constraint: there must always be at least one Owner per workspace. The system will block you from demoting the last Owner — promote someone else first.
ADMIN — Operational manager.
Constraint: an Admin cannot promote anyone TO Owner, demote an Owner, or change their own role.
MEMBER — Day-to-day contributor.
Cannot: manage the team, edit company profile, edit branding, change billing.
Open Account settings → Team. Fill in the invite form:
What happens next:
The Team table on the Account settings → Team page shows every workspace member, including yourself and the original Owner. Each row displays:
Resend Invite Sends the same temporary password again so invitees who lost their first email can find their credentials in their inbox. The temp password is NOT regenerated — use Revoke + re-invite if you need to fully reset.
Revoke Removes the invitee's workspace access. If we provisioned a fresh Workium login for them, that login is also deleted. An Owner cannot be revoked from this UI — first transfer ownership by promoting another member to Owner, then demote the original Owner before revoking.
If you were invited and received a temporary password:
Q: Can multiple people share a single login? A: No — each teammate should be invited with their own email. The audit trail (who edited what, who invited whom, last login) is per-account.
Q: Can a Member promote themselves to Admin? A: No. Members cannot change anyone's role, including their own. Ask an Admin or Owner.
Q: I'm the only Owner and want to leave the workspace. What do I do? A: Promote another teammate to Owner first. Once there are at least two Owners, the second Owner can change your role or remove your access.
Q: Will changing branding affect existing invoices and receipts? A: No — already-issued PDFs are immutable. New invoices, receipts and emails issued after the change will use the new logo and colors.
Q: Where do I see who is currently online or who recently signed in? A: The Team table's "Last login" column shows the most recent successful login per member.
Need help? Email support@workium.co.uk for technical questions or sales@workium.co.uk for billing and licence questions.
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